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Senior Administrative Officer (Publications) Ref 209 - Job share - 18.75 hrs per week (Wednesday afternoons, Thursday and Fridays)

Salary: £16,478 - £21,969 pro rata

Closing date: 29 November 2007

Interview date: 12 December 2007

The publications group operates an internal publishing service and develops commercial publications for sale, to generate an income for the IB.

Based in the IB Cardiff office, you will provide secretarial and administrative support and personal assistance to the Head of Publications Group (PG) and to the Sales and Marketing Department of the PG. You will undertake a range of secretarial and administrative duties, including organizing meetings, taking and writing minutes, creating and maintaining financial records and filing systems, making arrangements for conferences and events, and providing support for ad hoc projects. You will also provide some administrative support to the Deputy Director General when he is in Cardiff.

You will have a good level of general education (to at least IB diploma, A-level or equivalent), proven administrative/office experience, including minute-taking and -writing skills, and good IT skills, especially in Word, Excel and PowerPoint. You will have excellent written and spoken English, good interpersonal, organizational and time-management skills and an eye for detail. You will take initiative when required, be willing to take on responsibility and be able to work as part of a team as well as autonomously. 

Occasional weekend working and early morning starts may be required.